3 Important Tips For Planning Your Next Event in 2019

If you've ever been to a well executed public or private event, you know how enjoyable they can be. Whether it is a wedding, a retirement party, a graduation, or something else, people come together for a common purpose. They share conversation, ideas, and maybe even some food with the other guests. If you are thinking about planning your own event, it is a great decision. But you might be thinking about how stressful the whole process can be. After all, there are a lot of moving parts. But planning an event doesn't have to be something you dread. There are several ways to make it manageable. Read on to learn about these 3 tips for planning your next event.

Find a Good Venue

One of the very first things that you should do when you organize an event is find a venue. The venue that you choose will determine how many people you can invite to your event. If the space is large and accommodating for crowds, then you will be able to invite more guests. But if it is smaller, you may have to be more selective with whom you will invite. The weather where you live may determine what kind of venue you choose. For example, an event held in January in New England might not do well in an outdoor space.

Another important aspect of finding a venue has to do with the food. Many people opt for a venue that is also has a restaurant. This integrates the food element of the event with the space. If you choose to go the combined restaurant & venue route, there are a few things to keep in mind. First, make sure that you have cleared your event with the restaurant staff and the management. Most restaurants have options for booking major events with them ahead of time. Also, if you have only reserved a portion of the restaurant for your event, make parking arrangements as well.

Develop a Solid Marketing Strategy

A successful event often depends on the strength of its marketing. Even if it is a private event, you will still want a way to remind your guests it's happening. With larger, public events, this is even more important. Social media is a great tool for this. Set up an event page for your event and post strategically. Hopefully, your guests will interact with the posts and share them. If you need, an integrated digital marketing platform like Hootsuite can help you manage your efforts across different sites. Even in the final days leading up to the event, good marketing can boost your visibility and attendance rates.

Stay Organized

If you can stay organized during the event planning process, you will find it to be far less stressful. Try to keep the space you use to plan clean. Outlining the major tasks that you have to complete during the day is another useful strategy. Your time is valuable after all, and you should establish achievable goals for yourself. Sometimes unplanned detours occur, but try to handle them as they come. Another important topic related to event organizing is budgeting. Understand the costs of your event from the very beginning and create a budget. Try your best to stick to that budget throughout the entire planning process.

Now that you have a few extra tips for event planning, go out and make it happen. If you can, always keep the end in sight when you're planning. Remind yourself of what you want the finished product to be like. Looking at the big picture will help you stay on track.

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