Are you considering purchasing Franking Machines to smooth out the mail postage jobs in your office? If you have never franked mails in the past, it is important that you know a few points. The following guide would help you learn some crucial points about these machines. Explore these points to learn how you would be using a Franking Machine.
Starting with the rules of using Franking Machines, remember that the items which are franked need to be posted the very same day and they have to be posted to the location that has been displayed by the franking mark. The franking mark on the item needs to be legible and clear. According to the Royal Mail, if you are using colored or patterned envelops or packages, it is recommended to print the franking mark on a franking label, which should then be stuck onto the mail.
When using a Franking Machine, make sure that the mark is printed on the top right hand corner and printed only with red ink. However, care should be taken that franking is not used in place of stamps for a return mail. This is important because franked items should be posted the very same day and from the same location.
Once the mails are franked, take care that they are sorted on the basis of packed, letters or class. You can get specially coloured pouches from the Royal Mail for each class of mails. For example red pouches are meant for first class and green pouches for second-class mails. Make sure that the Franking Machines you use have the right red ink cartridge that corresponds with the make and model of your machine. Take care that the envelopes used are of the right size. Anything larger would have to be affixed with franking labels.
Any Franking Machines would have to have a license if it is to be used, and these licenses can be obtained only from the Royal Mail. The license can then be topped up using advance paid postage or postage paid in arrears through an invoice printed by the machine. The payment can be made through a wide range of methods including by post, phone or online.
It would also be required to program a Franking Machine with the updated postal tariff from the Royal Mail. Usually, these rates are maintained with the help of the company that sells you the machine. Whenever an update is required, the company may charge you for the process. And, the machine is also inspected once in a year by a Royal Mail approved engineer.
If you are looking for the ideal Franking Machines for your business, it would be best to search online. You can easily explore all the available types of machines. In addition, you can also gain all the information required for operating these machines.
These are just some of the basic points that you must know about Franking Machines http://www.frankingdirect.com/ before you start using them. If you want to learn more about how to use a Franking Machine http://www.frankingdirect.com/ , make sure that you visit the link provided here.